SimplePractice for Group Practice 2026: Everything You Need to Know
SimplePractice is best known as a solo practice EHR — but it has invested significantly in group practice functionality over the past several years. If you’re running or building a group therapy practice in 2026, understanding how SimplePractice handles multi-clinician workflows is essential before deciding whether it’s the right platform for your team. This guide covers everything group practice owners and administrators need to know.
How SimplePractice Group Practice Works
SimplePractice group practices operate under a single account with a practice owner or administrator who manages the overall setup. Individual clinicians are added as team members, each with their own login, caseload, and documentation access. The practice owner can view all clinicians’ schedules, billing, and notes (with appropriate permissions), making it possible to manage the administrative side of a multi-provider practice from a single interface.
Group Practice Pricing
SimplePractice charges per clinician for group practices. The practice owner pays the standard plan rate for themselves, with each additional clinician added at a per-seat rate. As of 2026, additional clinicians are typically billed at a discounted rate compared to individual plan pricing — the exact rate can vary based on group size and may be updated periodically, so check the SimplePractice website for current group pricing. The per-seat model means costs scale predictably as your practice grows.
Start a free 30-day SimplePractice trial for your group practice here.
Scheduling and Calendar Management
The group practice calendar in SimplePractice allows administrators and supervisors to view all clinician schedules in a unified view. You can filter by clinician, location (for practices with multiple offices), or appointment type. Each clinician manages their own availability and booking settings, with the administrator able to adjust settings across the practice. Automated appointment reminders go out for each clinician’s appointments independently, reducing no-shows without requiring manual follow-up.
Billing for Group Practices
Billing is one of the most complex aspects of group practice management, and SimplePractice handles it reasonably well. Insurance claims can be filed under the practice’s group NPI or individual clinician NPIs depending on your insurance contracts. The billing dashboard allows administrators to view claims status, payment posting, and outstanding balances across all clinicians from one place. The Plus plan (required for insurance billing) is needed for each clinician who bills insurance, which increases the per-clinician cost for insurance-heavy practices.
Clinician Permissions and Privacy
SimplePractice allows practice owners to set permission levels for team members. Administrators can have full access to scheduling and billing across the practice. Individual clinicians typically have access only to their own caseloads and documentation, with practice owner oversight available as needed. This permission structure is important for HIPAA compliance — clinicians should only access client records for clients on their own caseload, and SimplePractice’s settings support this boundary appropriately.
Supervision and Clinical Oversight
For practices that employ supervised clinicians (pre-licensed therapists working toward licensure), SimplePractice supports a supervision workflow where supervisors can review and co-sign notes. This is essential for practices that employ LPC-Associates, LCSW-Associates, MFT-Interns, or other pre-licensed providers whose notes require supervisor signature for compliance and billing purposes. The supervisor note review workflow is built into the platform and doesn’t require workarounds.
Reporting and Practice Analytics
SimplePractice’s group practice reporting covers appointment utilization by clinician, billing and revenue by provider, outstanding claims, and client retention metrics. These reports give practice owners visibility into how each clinician’s caseload is performing financially and operationally. While the reporting is functional for small to mid-sized groups, larger practices may eventually want more sophisticated business intelligence than SimplePractice’s native reports provide.
Telehealth for Group Practices
Each clinician in a SimplePractice group account gets their own telehealth room, accessible through the client portal. Clients receive a unique telehealth link for each session with their specific clinician. The video platform handles concurrent sessions across multiple clinicians without any performance issues — important for practices where several providers may be conducting telehealth sessions simultaneously. Session security and HIPAA compliance apply identically to solo and group practice accounts.
Limitations of SimplePractice for Group Practices
SimplePractice was built primarily for solo practitioners and the group features, while solid, have some limitations. Large group practices (10+ clinicians) may find the reporting and administrative tools less robust than enterprise-focused platforms like TheraNest for Business or Valant. The per-seat cost adds up for larger teams, and some practices find they need supplementary tools for payroll management, staff HR, or advanced business analytics that SimplePractice doesn’t cover natively.
Is SimplePractice Right for Your Group Practice?
SimplePractice works best for group practices with 2–8 clinicians that want a familiar, well-supported platform with strong client experience and solid insurance billing. It’s a particularly strong fit for practices transitioning from solo to group — the learning curve is manageable for new team members already familiar with SimplePractice from solo practice. For larger practices or those needing advanced business reporting, evaluate whether the platform’s reporting capabilities will scale to meet your administrative needs before committing.
The 30-day free trial includes group practice functionality, so you can add test clinicians and evaluate the multi-provider workflow before paying. Start your SimplePractice group practice free trial here and test it with your actual team structure.
